Athletic Officiating Services

Home Bid Postings Print Sign up to receive a text message or email when new bids are added! Print Bid Number: 017-47 Bid Title: Athletic Officiating Services Category: Bids & Proposals Status: Open Description: INVITATION FOR BID IFB#: 017-47 For the provision of: Athletic Officiating Services Annual Contract Hall County, Georgia, Board of Commissioners (herein “County”), is seeking qualified vendors to provide athletic officiating services (herein “Services”). The County seeks to award one (1) contractor to perform all the Services. Schedule of Events: Bid Post Date: 05/14/2026 Pre-Bid Meeting: N/A Bidders’ Questions Due: 05/20/2026 Response to Bidder Questions Due: 05/21/2026 Bid Due Date: 05/28/2026 Bidding Process: Hall County is now accepting sealed bids from qualified contractors for the provision of the Services in the County’s Purchasing Division, located on the fourth (4 th ) floor of the Hall County Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504 until 2:00 p.m. EST on Thursday, May 28 th , 2026 . All bid packets must be sealed and time and date stamped by the Hall County receptionist located on the 4 th floor to be considered. General Qualifications: Bidders must be in the regular business of providing similar Services. Bidders must be licensed, insured, and bonded in the State of Georgia. Pre-Bid Meeting Address: N/A Questions: All communications must be directed solely to Mike Hawkins, Issuing Officer, at for questions or clarifications of the IFB requirements. Addenda: If needed and in the best interest of the County, the Purchasing Division may make an extension of the bidding period by a formal written addendum and publicly posted on the County website. All addenda must be signed by the Bidder and returned with the bid packet. Proposal Documents: Bidders may obtain all submittal documents at no cost via the County’s website at https://www.hallcounty.org/Bids.aspx ,then scroll down and click the link for Athletic Officiating Services and download all required documents under “Related Documents”. Any addenda will also be posted at the bottom of the webpage as needed. Bidders are responsible for checking for addenda. Addenda must be signed and returned along with the bid packet. Bid Response: Each Bidder must provide a total of three (3) hard paper copies of its bid, including any addenda, with one (1) marked “Original” and two (2) marked “Copy”. Submit all three (3) hard paper copies in a sealed envelope(s). Each Bidder must provide one (1) hard paper copy of Exhibit C – Cost Proposal Worksheet . Prices quoted on Exhibit C – Cost Proposal Worksheet shall be fixed and firm for the duration of the contract. Electronic signatures on bid documents are acceptable; however, hard copies of the bid response are required, as stated above. Bidders must also provide their responses on one (1) USB drive. Public Reading: Bid openings are open to the public and to Bidders. Bidders are not required to attend but may do so. The Issuing Officer named herein, or another Purchasing team member, will open and publicly read all Bidder’s company names, their locations, and proposed costs on the date, time, and at the address above. Evaluation and Selection: The County will evaluate all submittals in accordance with the Official Code of Hall County, Georgia 3.10, and as further detailed herein. Award Process: The County reserves the right to reject any or all bids, in whole or part, or to select any Bidder, without liability on part of the County to the Bidder to complete the described work. The County intends to award the contract to one (1) company that it deems to be the lowest cost, responsible and responsive Bidder to perform all the work described herein. Lead times and length of time to complete the work may also be a factor in award. Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for one hundred twenty (120) calendar days. All forms, documents, and exhibits attached hereto must be completed and returned with the bid. The County reserves the right to retain all bids submitted and use any idea(s) in a bid regardless of award. The County shall have the right to waive any informality or irregularity of immaterial deviation in any bid received. Bidders must sign Exhibit B – Contract for Services . Bidders may submit redlines and exceptions to Exhibit B – Contract for Services to the Issuing Officer prior to submitting their bids. Redlines and exceptions to the contract must be submitted by the Bidders’ Questions Due Date listed above. Legally Binding Agreement: The County and the awarded Bidder shall enter into a formal agreement; substantially in the form of the attached Exhibit B – Contract for Services. Contracts are only valid if they are signed by the County’s Chairman of the Board of Commissioners, or his/her designee, and the awarded Bidder. Bidders must sign the Exhibit B – Contract for Services and submit it with their bid responses. All questions regarding the contract, redlines, and exceptions must be submitted in writing to the Issuing Officer prior to the Bidders’ Questions Due Date listed above. If there are no written objections or exceptions, then the County will understand this as an affirmative acceptance of the Scope of Work as it is presented. Bonds: A bid bond equal to five percent (5%) of the bid amount is not required; however, all Bidders must include in their bid submissions a letter of bondability. The County will only accept surety companies licensed to do business in the State of Georgia. The awarded Bidder must produce a performance and payment bond that are both equal to 100% of the face value of the awarded amount. Performance and payment bonds must be received by the County before a Notice to Proceed is issued. Non-Collusion Clause: Bidders must have no contact of any nature with any other Bidders, County staff members (except the Issuing Officer named herein), its elected officials, nor Commissioners, during the evaluation process. The County will deem such as collusion and thus render the submission in violation of the Official Code of Hall County and thus the County may render the proposal as non-responsive and not evaluate the proposal for an award. By submitting a proposal, the Bidder represents and warrants that no official or employee of Hall County Government has, in any manner, an interest, directly or indirectly, in the proposal or in the contract which may be made under it, or in any expected profits to arise there from. County Consultants: From time to time, the County may select an outside consultant at its own discretion who will act under the direction of County’s Project Manager. The consultant will have full authority to act on behalf of the County; however, the consultant may not solicit goods and services on behalf of the County without prior written approval from the County. Contractors MUST follow all specification sections prepared by the County’s consultant, and Contractors MUST allow the consultant to inspect the work. Taxes : The County is exempt from State of Georgia Local Sales and Use Tax. The Bidder understands and acknowledges that it is responsible for any sales and use taxes it may incur. The Bidder will not charge or invoice the County any sales and use tax as a separate line item. The Contractor may request a copy of the County’s Georgia Sales and Use Tax Exemption Certificate. Table of Contents 1.0 INTRODUCTION 2.0 GENERAL TERMS AND CONDITIONS 3.0 SCOPE OF WORK 4.0 SUBMISSION OF PROPOSALS 5.0 IFB RESPONSE PREPARATION 6.0 SELECTION PROCESS 7.0 STEPS TO AWARD 1.0 INTRODUCTION The County desires to award one (1) company for the Services described herein and is soliciting sealed bids for this Invitation for Bid (herein “IFB”) for the Services. Bidders must be in the regular business of athletic officiating services 2.0 GENERAL TERMS AND CONDITIONS The County reserves the right to conduct any review it may deem advisable to assure services conform to the specifications. Prospective firms, including all officers, must not be, or have been, barred by any Federal, State, or Local authority. A Bidder must not be, or have been, in any legal suit for negligence, willful misconduct, fraud, or otherwise malpractice charges. A Bidder must be legally able to conduct business in the State of Georgia. A Bidder must not have abandoned a project or an engagement or otherwise been terminated for non-performance or subpar performance A Bidder must not be under an enforcement action for related investigation pending by a professional or regulatory group. 3.0 SCOPE OF WORK Contractor agrees to provide the service to the County as described in this IFB#: 017-47 and the bidder’s response. The selected Contractor will be asked to perform all operational responsibilities associated with this service on an annual basis. This Contract shall have a one (1) year initial term, with four (4) additional one (1) year optional renewals, based on the approval of both parties. Hall County reserves the right to reject all proposals. 3.1 CONTRACTOR’S RESPONSIBILITIES 1. GENERAL The vendor is to provide and schedule qualified officials to officiate league games for the following sports: youth basketball, youth baseball, youth softball, adult softball, and adult basketball. Games may be scheduled at any of the following parks: Alberta Banks Park, Butler Park, Cool Springs Park, East Hall Community Center and Park, Hog Mountain Sports Complex, Laurel Park, Mulberry Creek Community Center, Murrayville Park, North Hall Community Center and Park, Platt Park, Sardis Park, Spout Springs Sports Complex, and other facilities used for league play as determined by the Owner. Interested vendors are to provide pricing for officials for each sport and age division, experience and references, qualifications (professional certifications of all key personnel, chart describing their roles, and the specific contributions that you expect them to m