https://purchasing.idaho.gov/faqs/

FAQs Home FAQs Vendors How do I sell a product or service to the State of Idaho? Vendors must register in IPRO , Idaho’s online procurement system. Detailed instructions are available in the user guide . Suppliers are limited to one account per valid Tax ID. Employer Identification Number (EIN) and Social Security Number (SSN) are both accepted as a valid Tax ID. Once registered, vendors can view bid opportunities, submit bids, and participate in the solicitation process. How do I determine my commodity code(s)? Use this list to view the commodity codes used in IPRO, Idaho’s online procurement system. Commodity codes for goods range from 0 to 69, while services are 70 and above. In your IPRO supplier account, select all commodity codes that apply to your business or industry. You may select multiple commodity codes as needed. Commodity codes are used to notify vendors of bid opportunities. To ensure you receive all relevant bid notifications, select your commodity codes at the segment and family levels only. Are there any additional requirements I must meet before selling my product or service in Idaho? Visit Idaho’s website for state and federal business resources for more information on Idaho business requirements. What bid opportunities are currently available? Open bid opportunities are listed in IPRO , Idaho’s online procurement system. Additional specialized bid opportunities are listed by the awarding state agency on their website. Contact the Division of Public Works for building construction bid opportunities. Contact the Transportation Department for highway construction bid opportunities. Contact the Education Department for education bid opportunities. Contact the Treasurer’s Office for banking bid opportunities. Who provides assistance with responding to bid opportunities? Detailed instructions for IPRO, Idaho’s online procurement system, are available in this user guide . Please email the Controller’s Office for additional assistance. Instructions for additional specialized bid opportunities are provided by the awarding state agency. Contact the Division of Public Works for building construction bid opportunities. Contact the Transportation Department for highway construction bid opportunities. Contact the Education Department for education bid opportunities. Contact the Treasurer’s Office for banking bid opportunities. What actions are required after being awarded a contract? Once awarded a contract, vendors must register and complete the verification process in PaymentWorks , Idaho’s vendor management platform. You will receive an automated email from PaymentWorks with registration information if you are not already registered. Detailed instructions are available in the user guide . The verification process could take up to a few weeks. Ensure that your Form W-9 submitted in IPRO, Idaho’s online procurement system, matches the one submitted in PaymentWorks. Ensure that you promptly respond to phone calls and emails from PaymentWorks and the Controller’s Office. Failure to do so may delay the verification process. The contract finalization process could take up to a few weeks. Ensure that you provide an updated Certificate of Insurance (COI) matching the insurance requirements listed in the solicitation. Ensure that you promptly respond to phone calls and emails from the Division of Purchasing. Failure to do so may delay the finalization process. Where can I find information about Idaho state agencies? The agency directory contains a list of all Idaho state agencies. From there, you can access each agency’s website, which includes contact information. Solicitations What sourcing event types are available? The available sourcing event types are Request for Information (RFI), Request for Quote (RFQ), Invitation to Bid (ITB), and Request for Proposal (RFP). How are the sourcing event types different? Requests for Information (RFIs) are used for information gathering to aid in developing a future formal solicitation. No contracts are awarded during a RFI. Requests for Quote (RFQs) are informal solicitations used for goods contracts valued between $15,000 and $150,000 and services contracts valued between $25,000 and $150,000, including all potential renewals. Invitations to Bid (ITBs) are formal solicitations used for contracts valued above $150,000, including all potential renewals, where award is based on the lowest cost. Requests for Proposal (RFPs) are formal solicitations used for contracts valued above $150,000, including all potential renewals, where award is based on a combination of cost, technical factors, and presentations. How does a bid opening work? A bid opening is a public, virtual event held by the Division of Purchasing to formally unseal all submitted bids. Bid openings occur on the business day immediately following the close of the sourcing event. Virtual meeting information can be found in the solicitation documents attached within the sourcing event in IPRO , Idaho’s online procurement system. Bid openings are only applicable to ITBs and RFPs. Note: The Division of Purchasing will evaluate each bid to determine whether it adheres to the solicitation requirements. Once the evaluation is complete, the Division of Purchasing will issue Letters of Intent to all responsive vendors. Contracts What contract types are available? The available contract types are Purchase Order (PO), Blanket Purchase Order (BPO), Contract Purchase Order (CPO), Statewide Blanket Purchase Order (SBPO), and Participating Addendum (PADD). How are the contract types different? Purchase Orders (POs) are used for a one-time purchase of goods that has a specific delivery date. POs are used for contracts specific to a single state agency. Blanket Purchase Orders (BPOs) are used to purchase goods in variable quantities over an unspecified delivery timeframe. BPOs are used for contracts specific to a single state agency. Contract Purchase Orders (CPOs) are used to purchase services with multiple delivery dates. CPOs are used for contracts specific to a single state agency. Statewide Blanket Purchase Orders (SBPOs) are used to purchase goods and services in variable quantities over an unspecified delivery timeframe. SBPOs are awarded through the standard Idaho solicitation process. SBPOs are available for all state agencies and political subdivisions. Participating Addendums (PADDs) are used to purchase goods and services in variable quantities over an unspecified delivery timeframe. PADDs are awarded from a master agreement established through a purchasing cooperative. PADDs are available for all state agencies and political subdivisions. When necessary, PADDs may be awarded for use by a single state agency. What is the typical term of a contract? Contracts are typically awarded for a one-year term, renewable up to five years. Are there any fees associated with contracts? Most Statewide Blanket Purchase Orders (SBPOs) and Participating Addendums (PADDs) are subject to an administrative fee of 1.25% based on orders placed against the contract (the vendor’s net sales). SBPOs and PADDs include those that are awarded for use by a single state agency. The administrative fee must be remitted on a quarterly basis. Payment must be mailed to the following address in the form of a paper check no later than the due date for the corresponding quarter: State of Idaho Attn: Division of Purchasing PO Box 83720 Boise, ID 83720-0075 First quarter payments are due on October 31, second quarter payments are due on January 31, third quarter payments are due on April 30, and fourth quarter payments are due on July 31. Refer to the contract for additional information regarding the administrative fee for a specific SBPO or PADD. Are usage reports required for contracts? Most Statewide Blanket Purchase Orders (SBPOs) and Participating Addendums (PADDs) must provide usage reports based on orders placed against the contract (the vendor’s net sales). SBPOs and PADDs include those that are awarded for use by a single state agency. The usage reports must be submitted on a quarterly basis. Usage reports must be emailed to Division of Purchasing . Usage report forms can be found on the Resources page. First quarter reports are due on October 31, second quarter reports are due on January 31, third quarter reports are due on April 30, and fourth quarter reports are due on July 31. Refer to the contract for additional information regarding the usage reports for a specific SBPO or PADD. What is the process for purchasing items from a statewide contract? For statewide contracts awarded to a single vendor, contact the vendor. For statewide contracts awarded to multiple vendors by region, district, zone, or area, contact the vendor awarded your region. If multiple vendors were awarded your region, district, or zone, contact all applicable vendors and obtain quotes from each. Agencies are encouraged to select the lowest-cost quote but may choose the option that best meets their business needs. When a selection is made for reasons other than lowest cost, agencies are encouraged to document the justification in writing for their records. For statewide contracts awarded to multiple vendors by category, group, or band, contact the vendor awarded for the category you need. If multiple vendors were awarded the category, group, or band, contact all applicable vendors and obtain quotes from each. Agencies are encouraged to select the lowest-cost quote but may choose the option that best meets their business needs. When a selection is made for reasons other than lowest cost, agencies are encouraged to document the justification in writing for their records. Note: Contact the vendor unless the Special Instructions indicate otherwise. Be prepared to provide the Division of Purchasing (DOP) contract number, which is listed on each statewide contract page. Can I purchase from a cooperative contract that does not have a Participating Addendum (PADD) for Idaho? No.