Hamburg Center Grounds Maintenance

This solicitation is for general grounds maintenance required at the Hamburg Center in Windsor Township, Berks County at 3560 Old Route 22, Hamburg, PA.
All quantities are estimated.
All bidders must submit their bids electronically through the Commonwealth’s electronic system (SRM) via the PA Supplier Portal: www.pasupplierportal.state.pa.us
If you experience difficulty with the bidding, please contact the Supplier Service Center at (877) 435-7363 and choose option #1.
No mailed bids will be accepted.
All line items must be bid, or your bid will be considered void.
The service period shall be for two (2) years, commencing on the validity start date listed on the fully executed purchase order (PO). This PO will have three one-year renewal options. The bid prices may be adjusted for each renewal period based solely upon any increases as indicated in the Federal CPI for that month and year as compared to the CPI baseline of July 2026. Each renewal option shall be at mutual consent.
The Commonwealth reserves the right, upon notice to the Contractor, to extend any single term of the Contract for up to three (3) months upon the same terms and conditions.
A public bid opening will be held virtually via Microsoft Teams on Wednesday, May 20, 2026, at 11:00 A.M. (EST). Please contact Jodi Wilson (jodwilson@pa.gov) for a meeting invitation.
All questions pertaining to this solicitation should be submitted in writing to Jodi Wilson (jodwilson@pa.gov) and must be made prior to Thursday, May 14, 2026, at 11:00 A.M. (EST). All questions and answers will be posted to the solicitation in eMarketplace for public viewing.
A pre-bid conference will be held virtually via Microsoft Teams on Thursday, May 7, 2026, at 9:30 A.M. (EST). Please contact Jodi Wilson (jodwilson@pa.gov) for a meeting invitation.
Suppliers may visit the site by appointment only. Site visits should be scheduled by contacting Jodi Wilson (jodwilson@pa.gov).
The PO created from this solicitation will have an additional line item for parts allowance. An allowance of $5,000.00 per year will be allotted for parts. Vendor is required to submit documentation with invoices for the cost of the parts.
PennDOT has designated this contract as a Small Business Procurement to provide DGS-certified small businesses with opportunities to compete against other DGS-certified small businesses for Commonwealth agency and DGS statewide contracts under the Small Business Procurement Initiative (SBPI) set forth in Executive Order 2011-09. Only certified small businesses are eligible to submit a bid and receive an award. The small business requirements and certification process can be found on the following site: https://www.dgs.pa.gov/Small%20Business%20Contracting%20Program/Pages/default.aspx