Drug Screen Kits and Services Annual Contract

Home Bid Postings Print Sign up to receive a text message or email when new bids are added! Print Bid Number: 012-47 Bid Title: Drug Screen Kits and Services Annual Contract Category: Bids & Proposals Status: Open Description: INVITATION FOR BID IFB #012-47 For the provision of: Drug Screen Kits & Services Annual Contract Hall County, Georgia, Board of Commissioners (herein “County”), is seeking qualified vendors to provide Drug Screen Kits & Services (herein “Services”). The County seeks to award one (1) vendor to perform all the Services. Schedule of Events: Bid Post Date: Wednesday, April 29th, 2026 Bidders’ Questions Due: Friday, May 8th, 2026 Response to Bidder Questions Due: Friday, May 15th, 2026 Bid Due Date: _Thursday, May 21st, 2026, 2:00pm Bidding Process: Hall County is now accepting sealed bids from qualified contractors for the provision of the Services in the County’s Purchasing Division, located on the fourth (4th) floor of the Hall County Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504 until 2:00 p.m. EST on Thursday, May 21st, 2026. All bid packets must be sealed and time and date stamped by the Hall County receptionist located on the 4th floor to be considered. General Qualifications: Bidders must be in the regular business of providing similar Services. Bidders must be licensed, insured, and bonded in the State of Georgia. Questions: All communications must be directed solely to Connie Barnes, Issuing Officer, at for questions or clarifications of the IFB requirements. Addenda: If needed and in the best interest of the County, the Purchasing Division may make an extension of the bidding period by a formal written addendum and publicly posted on the County website. All addenda must be signed by the Bidder and returned with the bid packet. Proposal Documents: Bidders may obtain all submittal documents at no cost via the County’s website at https://www.hallcounty.org/Bids.aspx,then scroll down and click the link for Drug Screen Kits & Services Annual Contract and download all required documents under “Related Documents”. Any addenda will also be posted at the bottom of the webpage as needed. Bidders are responsible for checking for addenda. Addenda must be signed and returned along with the bid packet. Bid Response: Each Bidder must provide a total of four (4) hard paper copies of its bid, including any addenda, with one (1) marked “Original” and three (3) marked “Copy”. Submit all four (4) hard paper copies in a sealed envelope(s). Each Bidder must provide one (1) hard paper copy of Exhibit C – Cost Proposal Worksheet. Prices quoted on Exhibit C – Cost Proposal Worksheet shall be fixed and firm for the duration of the contract. Electronic signatures on bid documents are acceptable; however, hard copies of the bid response are required, as stated above. Bidders must also provide their responses on one (1) USB drive. Public Reading: Bid openings are open to the public and to Bidders. Bidders are not required to attend but may do so. The Issuing Officer named herein, or another Purchasing team member, will open and publicly read all Bidder’s company names, their locations, and proposed costs on the date, time, and at the address above. Evaluation and Selection: The County will evaluate all submittals in accordance with the Official Code of Hall County, Georgia 3.10, and as further detailed herein. Award Process: The County reserves the right to reject any or all bids, in whole or part, or to select any Bidder, without liability on part of the County to the Bidder to complete the described work. The County intends to award the contract to one (1) vendor that it deems to be the lowest cost, responsible and responsive Bidder to perform all the work described herein. Lead times and length of time to complete the work may also be a factor in award. Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for one hundred twenty (120) calendar days. All forms, documents, and exhibits attached hereto must be completed and returned with the bid. The County reserves the right to retain all bids submitted and use any idea(s) in a bid regardless of award. The County shall have the right to waive any informality or irregularity of immaterial deviation in any bid received. Bidders must sign Exhibit B – Contract for Services. Bidders may submit redlines and exceptions to Exhibit B – Contract for Services to the Issuing Officer prior to submitting their bids. Redlines and exceptions to the contract must be submitted by the Bidders’ Questions Due Date listed above. Legally Binding Agreement: The County and the awarded Bidder shall enter into a formal agreement; substantially in the form of the attached Exhibit B – Contract for Services. Contracts are only valid if they are signed by the County’s Chairman of the Board of Commissioners, or his/her designee, and the awarded Bidder. Bidders must sign the Exhibit B – Contract for Services and submit it with their bid responses. All questions regarding the contract, redlines, and exceptions must be submitted in writing to the Issuing Officer prior to the Bidders’ Questions Due Date listed above. If there are no written objections or exceptions, then the County will understand this as an affirmative acceptance of the Scope of Work as it is presented. Non-Collusion Clause: Bidders must have no contact of any nature with any other Bidders, County staff members (except the Issuing Officer named herein), its elected officials, nor Commissioners, during the evaluation process. The County will deem such as collusion and thus render the submission in violation of the Official Code of Hall County and thus the County may render the proposal as non-responsive and not evaluate the proposal for an award. By submitting a proposal, the Bidder represents and warrants that no official or employee of Hall County Government has, in any manner, an interest, directly or indirectly, in the proposal or in the contract which may be made under it, or in any expected profits to arise there from. Taxes: The County is exempt from State of Georgia Local Sales and Use Tax. The Bidder understands and acknowledges that it is responsible for any sales and use taxes it may incur. The Bidder will not charge or invoice the County any sales and use tax as a separate line item. The Contractor may request a copy of the County’s Georgia Sales and Use Tax Exemption Certificate. Table of Contents 1.0 INTRODUCTION 2.0 GENERAL TERMS AND CONDITIONS 3.0 SCOPE OF WORK 4.0 SUBMISSION OF PROPOSALS 5.0 IFB RESPONSE PREPARATION 6.0 SELECTION PROCESS 7.0 STEPS TO AWARD 1.0 INTRODUCTION The County desires to award one (1) vendor for the Services described herein and is soliciting sealed bids for this Invitation for Bid (herein “IFB”) for the Services. Bidders must be in the regular business of drug screen kits and services. 2.0 GENERAL TERMS AND CONDITIONS A. The County reserves the right to conduct any review it may deem advisable to assure services conform to the specifications. B. Prospective firms, including all officers, must not be, or have been, barred by any Federal, State, or Local authority. C. A Bidder must not be, or have been, in any legal suit for negligence, willful misconduct, fraud, or otherwise malpractice charges. D. A Bidder must be legally able to conduct business in the State of Georgia. E. A Bidder must not have abandoned a project or an engagement or otherwise been terminated for non-performance or subpar performance F. A Bidder must not be under an enforcement action for related investigation pending by a professional or regulatory group. 3.0 SCOPE OF WORK To provide Drug Screen Kits and Services for Hall County Treatment Services, Hall County Jail, Hall County Correctional Institute and various other departments within Hall County with a guaranteed bid price for a 12-month period. This contract will begin upon contract execution and be in effect until June 30, 2027. The successful bidder may be allowed two (2) annual one (1) year renewals of this contract all upon the same terms and conditions. A. Bidder Information: The products offered shall be comparable with the detailed requirements listed in “Exhibit C”. The “Bid Response” form is used to verify compliance to item specifications and/or requirements. Any deviations from specifications or requirements must be noted by bidder otherwise bid is as specified. All bids are to include shipping where applicable. If any line item has a zero or is blank, that line item will be considered a “No Bid”. B. Basic Requirements / Specifications: 1. All tests and product are to be new and unused. No alternate manufacturers or products will be accepted unless otherwise notated with “or equivalent” in the Item Description. 2. All bids are to include shipping where applicable. All material will ship FOB Destination, Freight Prepaid and Allowed, to a facility within the County. Purchases made by the County are tax exempt per Exemption Certificate #58-6000836. 3. Vendors invoices must reference the listed Item Number for each line and be billed per the quoted Unit of Measure and Unit Price. 4. Liaison will need to meet on “as needed” to address issues that arise. 5. Liaison may be required to provide “expert witness” testimony regarding disputed screen results. 4.0 SUBMISSION OF PROPOSALS A. The County requests that Bidders submit proposals addressing all items listed below. Failure to include any of these documents may result in disqualification. All responses must be in hard copy format. Bidders should submit a total of four (4) hard paper copies of the technical proposal: one (1) copy of marked “Original” and three (3) marked “Copy”. Each Bidder must also provide one (1) hard paper copy of Exhibit C – Cost Proposal Worksheet. Bidders must also provide their responses on one (1) USB drive. B. Bidders must submit their response in a sealed envelope clearly marked with “IFB #012-47, Drug Screen Kits & Service