Wing Conference Room Audio/Visual Classified Modernization

SOURCES SOUGHT SYNOPSIS

Notice Type: Sources Sought / Request for Information (RFI)

Title: Wing Conference Room Audio/Visual (A/V) Modernization

Location: Will Rogers Air National Guard Base (WRANGB), Oklahoma

Potential NAICS Code(s): i.e., 541512 - Computer Systems Design Services or 334310 - Audio and Video Equipment Manufacturing

1.0 INTRODUCTION AND DISCLAIMER

This is a Sources Sought Synopsis conducted for market research purposes in accordance with Federal Acquisition Regulation (FAR) Part 10. This is NOT a solicitation for proposals, proposal abstracts, or quotations.

The purpose of this notice is to identify potential sources and solutions to include small businesses, capable of providing a comprehensive A/V modernization solution for the Wing Conference Room (WCR) at Will Rogers Air National Guard Base for logical and physical switching between secure and unsecure systems to include respective Video Teleconferencing (VTC) systems. The Government will not reimburse any costs associated with the preparation or submission of information in response to this notice.

2.0 BACKGROUND & STATEMENT OF OBJECTIVES (SOO)

The Government is seeking a fully integrated, functional, and secure A/V solution that can instantly transition between Classified (RED) and Unclassified (BLACK) VTC and briefing modes.

Potential vendors must be capable of meeting the following Statement of Objectives:

I. Scope: Provide a solution that primarily utilizes existing Government Furnished Equipment (GFE), identifying and proposing any "minimum essential hardware/software upgrades" required.

II. Period and Place of Performance: Base Year plus two (2) Option Years at WRANGB, Oklahoma City, OK.

III. Performance Objectives:

Master Control & Seamless Transition: Centralized master controller allowing seamless transition between "Classified Mode" and "Unclassified Mode" without manual cable swapping for all devices to include VTC systems, all peripherals, and workstations contained in the WCR.

Secure State Transitions (Red/Black Separation): Maintain strict physical/logical separation of data streams per AFSSI 4212 and DISA STIGs. Verifiable disconnection of unclassified components during classified sessions, and vice versa.

Visual Situational Awareness: Automated, unambiguous visual indicators (e.g., signs, GUI banners) displaying the current operating mode (SECRET or UNCLASSIFIED).

System Functionality: Restore all displays, ensure 1-to-1 mapping of physical assets to the UI, and maximize equipment uptime.

Service Level Agreement: Must have ability to provide remote support within 30 minutes and on-site support within 24 hours.

IV. Operating Constraints:

Clearance: On-site personnel will require a minimum SECRET security clearance for classified network integration and Real ID to access WRANGB.

Compliance: All new hardware will be in compliance with DISA STIGs

3.0 REQUESTED INFORMATION (CAPABILITY STATEMENT)

Interested parties are requested to submit a Capability Statement demonstrating their ability to meet the objectives outlined above. Responses should be concise (no more than 5 pages) and include the following:

Required Information  Description

Company Profile- Company Name, Address, CAGE Code, Unique Entity ID (UEI), and Point of Contact (Name, Phone, Email).

Business Size/Status- Specify business size and socio-economic status under the designated NAICS code (e.g., Large, Small, 8(a), SDVOSB, WOSB, HUBZone).

Technical Capability-  A brief narrative demonstrating the vendor's technical approach and capability to achieve the SOO, particularly regarding RED/BLACK separation, DISA STIG compliance, and master control integration.

Past Performance- Examples of up to three (3) similar projects completed within the last five years, ideally within DoD/secure environments.

Contract Vehicles- List of any applicable Government-wide Acquisition Contracts (GWACs) or GSA Schedules the company currently holds.

Feedback on SOO- Any feedback, questions, or recommendations regarding the clarity or feasibility of the stated objectives.

4.0 SUBMISSION INSTRUCTIONS

All responses must be submitted via email to the Contracting Office points of contact listed below:

Contracting Officer: Ryan Moehle, Maj    ryan.moehle@us.af.mil    405-686-5442

In email messages please use the subject line: "Sources Sought Response - WRANGB A/V Modernization - [Your Company Name]".