074/THVC/MEDICAL LABORATORY SERVICES

Document ID: RFP0742600000454 Page: 1 Commonwealth of Kentucky SOLICITATION Modification: No Version #: TITLE: 074/THVC/MEDICAL LABORATORY SERVICES Date Issued: 05/12/2026 Record Date: 05/05/2026Solicitation Closes Date: 06/02/2026 Time: 15:00Solicitation No: RFP 074 2600000454 Online Bidding Prohibited: Yes For Information Call: Cindy Walker 859-858-2814Bid Receiving Location: Thomson-Hood Veterans Center Purchasing 100 Veterans Drive Wilmore KY 40390 Vendor Customer Number: Vendor Name: Phone Number: Fax Number: Email Address: Ordering Address: City, State, Zip: Contact Name: Contact Email: Contact Phone Number:Payment Address: City, State, Zip: Contact Name: Contact Email: Contact Phone Number: Ownership Type __ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________ SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER THE BID INVALID. Signature X_________________________________________ FEIN#____________________ Date____________ All offers subject to all terms and conditions contained in this solicitation. Document ID: RFP0742600000454 Page: 2 Commonwealth of Kentucky SOLICITATION Modification: No Version #: Line Items Commodity Group: Default Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt 1 074/THVC/MEDICAL LABORATORY SERVICES Comm Code Comm Description Manufacturer Model # Manuf Part # 94855 Medical and Laboratory Services (Non- Physician) Extended Description 074/THVC/MEDICAL LABORATORY SERVICES Shipping Information Thomson-Hood Veterans Center 100 Veterans Drive Wilmore KY 40390Billing Information Thomson-Hood Veterans Center 100 Veterans Drive Wilmore KY 40390 Document ID: RFP0742600000454 Page: 3 Commonwealth of Kentucky SOLICITATION Modification: No Version #: Submission Checklist The following items will be required to be submitted with bid: Item TECHNICAL COST ORAL PRESENTATION Revised February 2026 PROPOSAL SUBMISSION CHECKLIST The vendor MUST include the following with the proposal submission. If the items highlighted below are not submitted with the proposal submission, the Commonwealth MUST deem the proposal non-responsive and SHALL NOT consider for award. All other items MUST be submitted prior to award. _____ SIGNED AND COMPLETED SOLICITATION –Section(s) 8.00 and 8.10 of this RFP (not required if submitting electronically) _____ *PROPOSED SOLUTION (TECHNICAL) UNDER SEALED COVER AND BY CLOSING DATE --Section(s) 8.00 and 8.10 of this RFP _____ *PROPOSED SOLUTION (COST) UNDER SEALED COVER AND BY CLOSING DATE -- Section(s) 8.00 and 8. 10 of this RFP _____ TRANSMITTAL LETTER – Section 8. 20 of this RFP Document Phase Document Description Page 4 2600000454 Final 074/THVC/MEDICAL LABORATORY SERVICES Total Pages: 27 _____ PROOF OF REGISTRATION WITH SECRETARY OF STATE BY A FOREIGN ENTITY -- Section 8.00 of the Personal Service Contract Terms and Conditions of this RFP _____ REQUIRED AFFIDAVIT(S) – Section 8. 20 of this RFP *The Commonwealth defines SEALED as “a closure that must be broken to be opened and that thus reveals tampering ” (Merriam-Webster Dictionary, https://www.merriam-webster.com/ dictionary/seal REQUEST FOR PROPOSAL FOR PERSONAL SERVICE CONTRACT Kentucky Department of Veteran Affairs Thomson-Hood Veterans Center ( THVC) Medical Laboratory Services Solicitation Number: RFP 2600000 454 This document constitutes a Request for Proposals for a Personal Service Contract from qualified individuals and organizations to furnish those services as described herein for the Commonwealth of Kentucky, Department of Veterans Affairs (KDVA)/ Thomson-Hood Veterans Center ( THVC). Offerors are advised that any personal service contract resulting from this RFP must comply with all applicable provisions of KRS 45A and KRS 12.210 prior to becoming effective. A contract, based on this RFP, may or may not be awarded. Any contract award from this RFP is invalid until properly approved and executed by the Finance and Administration Cabinet and filed with the Legislative Research Commission, Government Contract Review Committee. 1.00 Purpose and Background The Thomson-Hood Veterans Center ( THVC). is issuing this Request for Proposal ( “RFP”) to provide medical laboratory services for the residents of its 285-bed long-term care skilled nursing center, located at 100 Veterans Drive, Wilmore, KY 40390. 2.00 Scope of Work Document Phase Document Description Page 5 2600000454 Final 074/THVC/MEDICAL LABORATORY SERVICES Total Pages: 27 #Provide the THVC’s residents with laboratory services as ordered by the attending physician/nurse practitioner and notify the THVC of the test results. #Provide THVC and attending physician/nurse practitioner with the tests results through integration with our PointClickCare electronic medical record platform. #Comply with all federal and state laws and regulations governing laboratory services. The vendor will also notify THVC of any policy changes derived from current state and federal regulations as they affect the laboratory services. #Make all laboratory services available to all residents without regard to race, color, creed, national origin, age, sex, religion, or handicap. #Provide THVC with cumulative laboratory reports if and when they become available. #Provide orientation in-services to THVC directly related to the use of laboratory services such as completing the requisitions and proper collection and handling of specimens. Reference books will also be provided. #All representatives from the services the Vendor provides must have the mandatory backgrounds checks required by the OBRA Regulations 483.13(c)(1)(ii); 483.75(b); 483.75(g)(1); 483.75(g)(2). Vendor is responsible for ensuring none of their employees, representatives, independent vendors have been suspended, debarred, excluded or ineligible to participate in federal health care programs, which includes Medicaid and Medicare. #Billing for all tests shall be handled by the vendor either under Medicare Part B or private insurance according to federal regulations or by billing THVC for laboratory tests provided to those residents who are not covered by Medicare or private insurance or when the laboratory test is not a covered benefit. Under no circumstances will THVC’s residents be billed. Charges to THVC will be at the rate set forth on the agreed upon fee schedule. Services rendered for THVC’s residents and billed to THVC will be billed on a monthly-itemized statement showing date of service, resident ’s name, test performed and extra charges (including extra trip and specimen pick up). Statements for laboratory services billed to THVC will be submitted no later than the second week of the month following the date of service. Medicare part B and/or private insurance deductibles and co-pays will not be charged to THVC. #Provide a schedule for phlebotomy services and specimen pickup. Unscheduled specimen pickup should be available seven days a week. (Include in the proposal any extra fees for specimen pickup and phlebotomy service outside of scheduled service. #Will phone immediately after the test has been run to report any “panic” levels and will also print the results. Provide the THVC’s attending physicians/ARNP of the labs standardized “panic” levels. #Will collect and process all tests and print all results within 24 hours of collection. All tests that cannot be processed during the normal time frame will be reported as soon as the results are available. All “stat” requests will be reported within two hours of receiving the specimen. #Re-testing will be done at the request of THVC when the accuracy of the test result is questioned. #Phlebotomy services will not be any earlier than 5:00 am without the consent of the THVC. #Laboratory will adhere to all THVC policies and review and cover HIPPA/Confidentiality, Resident Abuse , Resident Abuse Reporting, Resident Rights, and Infection Control with staff that will be onsite at least once annually and if any changes are made policies or procedures. Comply with any additional mandatory trainings if required for contractors. Document Phase Document Description Page 6 2600000454 Final 074/THVC/MEDICAL LABORATORY SERVICES Total Pages: 27 #Under the Health Insurance Portability and Accountability Act of 1996 and the final regulations promulgated thereunder, as amended from time to time ( “HIPAA”), comply with the applicable provisions including all data, documents, discussion, or other information developed or received by the awarded Vendor or provided for performance of agreement are deemed confidential and shall not be disclosed by awarded Vendor to any other party than the Commonwealth of Kentucky. #Maintain all required insurances for their employees and facility as long as they remain a vendor of the THVC and provide proof of insurance to facility including annual updates. #Comply with all federal and state vaccination regulations, which includes providing proof of compliance prior to beginning employment and/or providing services. #Cost of travel and lodging will be paid by the vendor and is not the responsibility of the THVC. #Contractor must have ability to integrate/interface with Point Click Care (PCC) Software system. One integration requirement is bi-directional orders and results. 3.00 Evaluation Criteria The Thomson-Hood Veterans Center ( THVC) shall conduct a comprehensive, fair, and impartial evaluation of all proposals. The THVC may reject any proposal that is incomplete or in which there are significant inconsistencies or inaccuracies. The THVC reserves the right to reject all proposals. The THVC has established a Proposal Evaluation Committee to review, evaluate and verify information submitted by the offeror. Each vendor is responsible for submitting all relevant, factual and correct information with their offer to enable the evaluator(s) to afford each vendor the maximum score based on the available data submitted by the vendor. The THVC shall evaluate the proposals by assigning scores as indicated. Technical Proposal Evaluation Criteria Maximum Points Possible Mandatory Requirement Will submit a copy of current CLIA Laboratory Certification Will submit a copy of current licensure for service from the State of Kentucky. Will submit a copy of current liability, workers comp, and automobile insurances. Will submit a list of references that use Point Click Care (PCC) and Electronic Health Record (EHR) integration. PROPOSALS THAT DO NOT MEET MANDATORY REQUIREMENTS WILL BEPass/Fail Document Phase Document Description Page 7 2600000454 Final 074/THVC/MEDICAL LABORATORY SERVICES Total Pages: 27 DEEMED NON-RESPONSIVE AND WILL NOT BE CONSIDERED. A copy of availability of services (collection, pick- up of specimens, etc.) to include availability daily, weekends , and holidays.600 Maximum Points Possible 600 Cost Proposal Evaluation Criteria Maximum Points Possible Must include a schedule of fees for all regular lab services provided or reference a readily available existing fee schedule (i.e. fees for tests may be proposed as a percentage of the Medicare reimbursement schedule for laboratory services. Include a copy of any referenced fee schedule.) Must include a fee schedule for any other charges to provide lab service (i.e. unscheduled courier runs by the phlebotomist, “stat testing and reporting, etc.).400 Maximum Points Possible 400 Oral Demonstration/Presentation Evaluation, if required Criteria Maximum Points Possible Document Phase Document Description Page 8 2600000454 Final 074/THVC/MEDICAL LABORATORY SERVICES Total Pages: 27 Oral Demonstration/Presentation The Commonwealth reserves the right to require Oral Presentations/Demonstrations to verify or expand on the Technical or Cost Proposals. Oral Presentations/Demonstrations may be conducted through videoconferencing or by conference call, if it is in the best interest of the Commonwealth to do so. This is the opportunity for the vendor to present and demonstrate the solution and to answer questions or to clarify the understanding of the evaluation committee in accordance with the requirements of this RFP. The Commonwealth reserves the right to reject any or all proposals in whole or in part based on the oral presentations/demonstrations. If required, the top 2 highest ranking vendors may be invited. Scheduling will be at the discretion of the Commonwealth. The Commonwealth reserves the right not to require oral presentations/demonstrations200 Maximum Points Possible 200 Total Proposal Evaluation Criteria Maximum Points Possible Technical Proposal 600 Cost Proposal 400 Oral Demonstrations/Presentations, if required 200 MAXIMUM POINTS POSSIBLE 1200 4.00 Schedule of RFP Activities The following schedule presents the major activities associated with the RFP distribution, written questions and proposal submission. The Commonwealth reserves the right at its sole discretion to change the Schedule of Activities, including the associated dates and times. Release of RFP 5/12/2026 Written Questions due by: TIME N/A Anticipated Commonwealth Response to Written Questions N/A Offeror’s Conference N/A Anticipated Commonwealth Response to Vendor Conference Written Questions N/A Document Phase Document Description Page 9 2600000454 Final 074/THVC/MEDICAL LABORATORY SERVICES Total Pages: 27 Proposals Due by : 3:00 P.M. EST. 6/02/2026 All bidders are cautioned to be aware of the security in the Thomson- Hood Veterans Center (THVC). located at 100 Veterans Drive, Wilmore , Kentucky. All bids shall be time stamped in the Thomson- Hood Veterans Center Purchasing Department no later than the due date and time defined in this Solicitation. In person or courier delivered bids in response to this Solicitation shall be delivered to Thomson-Hood Veterans Center Purchasing Department . Delays due to building security checks shall not be justification for acceptance of a late bid. *NOTE: ALL TIME REFERENCES ARE TO THE Eastern TIME ZONE. 5.