Department of Human Services

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Updated: 1/29/2021 Vendor QRG #

Instructional Video
Step -by-Step Instructions

Responding to Solicitations IFB (Invitation for Bid ): Prepa re and Submit Response

This Quick Reference Guide (QRG) is designed to help you understand how to respond to an IFB (Information for Bid) in
eMMA. An Invitation for Bid or sealed bid, is a call to Vend ors to prepare and submit a response for a specific solicitation
project .
If you need help at any point, please email the eMMA helpdesk at emma.helpdesk@maryland.gov .

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1. Navigate to eMMA at https://emma.maryland.gov .
2. In the upper right -hand corner, enter your email address and password in the grey Login and Password button
in the Login field.

Figure 1: eMMA login field.

1. Click Sourcing on the top ribbon; then click Public Solicitations .

Figure 2: Sourcing drop -down menu and Public Solicitations button.
Quick Reference Guide
Responding to Solicitations (IFB)

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Updated: 1/29/2021 Vendor QRG #
This will display the page showing a list of Public Solicitations results .

2. From the list of Public Solicitations results , choose the one you want to respond to by clicking the title of the
solicitation.

Figure 3: Public Solicitations results.
This will display the page showing the details of the solicitation.

Figure 4: Details of the Solicitation.

3. Click the Add to My Solicitations button.

Figure 5: Add to My Solicitation button.

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Updated: 1/29/2021 Vendor QRG # 4. Click the I acknowledge receipt of this Solicitation button.

Figure 6: I acknowledge receipt of this Solicitation button.

5. Click the radio button WILL RESPOND : our intent is to respond to this then click Submit.

Figure 7: WILL RESPOND radio button and Submit button.
6. Click Sourcing on the top ribbon; then click My Solicitations .

Figure 8: Sourcing tab and My Solicitations button.
7. From your list of Open Solicitations , choose the one you want to respond to by clicking the title like the example
below.

Figure 9: Solicitation title button.

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Updated: 1/29/2021 Vendor QRG # 8. Start preparing your response by clicking Prepare Response button on the left -hand side of the screen.

Figure 10: Prepare Response button.
9. Under Response Information section, label your Solicitation in the Label field then add a description in the
Description box located below the label.

Figure 11: Response Information section, Label field and Description box.
10. Upload any Vendor Bid / Proposal Documents if necessary.

Figure 12: Vendor Bid/ Proposal Documents attachment field.

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Updated: 1/29/2021 Vendor QRG # 11. Click Save at the top of the page .

Figure 13: Save button.
12. Click on the Pricing tab.

Figure 14: Pricing Tab
13. Complete the Pricing section .

Figure 15: Pricing form section.
14. Click Save when finished.

Figure 16: Save button.
15. Click the Validate & Submit button to submit your response when you are done.

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Updated: 1/29/2021 Vendor QRG #
Figure 15: Validate & Submit button.

16. When you receive the pop -up below, confirm that you want to submit your response by clicking Yes, Submit.

Figure 16: Yes , Submit button.
17. When finished, click the Save button at the top of the page.

Figure 17: Save button.
Next Steps
Responding to Solicitations Double Envelope
Refer to https://procurement.maryland.gov/emma -qrgs/