SWC 246 -Tractors with Specialty Mowers

Event Description This Invitation to Bid (ITB) is to establish a statewide contract(s) for Tractors with Specialty Mowers with an initial term of three (3) years with two (2) one (year) renewal options. Pre-Response Conference Link: Wednesday, June 10, 2026 @ 2:00 p.m. CT https://teams.microsoft.com/meet/261044417529048?p=IJX4r0mDfFW0ULztXn The following documents are attached to Event 13912 Tractors with Specialty Mowers Terms and Conditions Attachment A - Regions and Counties Attachment B - Equipment Specifications Attachment C - General Specifications Attachment D - Safety Compliance Specifications Evaluation Model (Bid sheet) Supplier Helpful Information Prospective respondents must direct communications concerning this ITB to the following person designated as the Solicitation Coordinator: Solicitation Coordinator State of Tennessee, Attn: Adam Mamula Department of General Services, Central Procurement Office 3rd Floor, William R. Snodgrass, Tennessee Tower 312 Rosa L. Parks Avenue Nashville, TN 37243-1102 Phone: 615-741-4194 Email: adam.mamula@tn.gov Unauthorized contact about this ITB with employees or officials of the State of Tennessee except as detailed in this ITB may result in disqualification from consideration under this procurement process. Notwithstanding the foregoing, Respondents may alternatively contact: 1. Staff of the GoBID for assistance available to minority-owned, woman-owned, Tennessee service-disabled veteran owned, and small businesses as well as general, public information relating to this solicitation (visit www.tn.gov/businessopp/ for contact information); and 2. The following individual designated by the State to coordinate compliance with the nondiscrimination requirements of the State of Tennessee, Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act, and associated federal regulations: Helen Crowley Department of General Services, Central Procurement Office 3rd Floor, William R. Snodgrass, Tennessee Tower 312 Rosa L. Parks Avenue Nashville, TN 37243-1102 Phone: 615-741-3836 Email: Helen.Crowley@tn.gov READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments. If the Review and bid on this event link included in the e-mail notification does not work, please go to https://sso.edison.tn.gov/psp/paprd/SUPPLIER/SUPP/h/?tab=PAPP_GUEST Log in with your vendor ID and password in order to search bid opportunities.RFI Details Bidder: PUBLIC EVENT DETAILS Submit To: General Services - CPO 312 ROSA L PARKS AVE 3rd Floor NASHVILLE TN 37243 United States Contact: Adam Mamula Phone: 615/741-4194 Email: adam.mamula@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013912 RFI RFx 1 Event Round Version 1 1 Event Name SWC 246 -Tractors with Specialty Mowers Start Time Finish Time 05/15/2026 09:00:00 CDT 06/12/2026 16:30:00 CDT NOTE: Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357 Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed. Supplier Portal link: https://sso.edison.tn.gov/psp/paprd/SUPPLIER/SUPP/h/?tab=PAPP_GUEST Central Procurement Office Website: https://www.tn.gov/generalservices/procurement.html The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently Factor Summary Question Response I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid. IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud. Required: Yes Mandatory Response: Yes Response Comments Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details: (a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency; (b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and (d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default. Required: Yes Mandatory Response: NoRFI Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: General Services - CPO 312 ROSA L PARKS AVE 3rd Floor NASHVILLE TN 37243 United States Contact: Adam Mamula Phone: 615/741-4194 Email: adam.mamula@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013912 RFI RFx 2 Event Round Version 1 1 Event Name SWC 246 -Tractors with Specialty Mowers Start Time Finish Time 05/15/2026 09:00:00 CDT 06/12/2026 16:30:00 CDT Response Comments Question Response The purpose of this Invitation to Bid is to establish a source or sources of supply for all Tennessee State Agencies and Authorized Users. Tennessee State Agencies refers to the various departments, institutions, boards, commissions, and agencies of the executive branch of government of the State of Tennessee with exceptions as addressed in Tenn. Comp. R. & Regs. 0690-03-01-.01. The Contractor shall provide all goods or services and deliverables as required by this Contract to all Tennessee State Agencies. Authorized Users are those entities that are authorized to purchase off of Statewide Contracts and include the following: a) all Tennessee State governmental entities (this includes the legislative branch; judicial branch; and, commissions and boards of the State outside of the executive branch of government); b) Tennessee local governmental agencies; c) the board of trustees of the University of Tennessee system, the Tennessee board of regents system, or the State university boards; d) any private nonprofit institution of higher education chartered in Tennessee; and, e) any corporation which is exempted from taxation under 26 U.S.C. Section 501(c)(3), as amended, and which contracts with the Department of Mental Health and Substance Abuse Services or the Department of Intellectual and Developmental Disabilities to provide services to the public (Tenn. Code Ann. § 33-2-1001). Any contracts awarded from this Invitation to Bid shall be made available to Authorized Users in addition to Tennessee State Agencies, unless a letter is attached to this Invitation to Bid, requesting that the contract is only available for use by Tennessee State Agencies. NOTE: To request that any resulting contract be available only to Tennessee State Agencies, enter No and attach an exemption request letter addressed to the Central Procurement Office. Required: Yes Mandatory Response: No Response CommentsRFI Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: General Services - CPO 312 ROSA L PARKS AVE 3rd Floor NASHVILLE TN 37243 United States Contact: Adam Mamula Phone: 615/741-4194 Email: adam.mamula@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013912 RFI RFx 3 Event Round Version 1 1 Event Name SWC 246 -Tractors with Specialty Mowers Start Time Finish Time 05/15/2026 09:00:00 CDT 06/12/2026 16:30:00 CDT Question Response Please enter the number of days, from the bid opening date, after which your bid offer will expire: Required: Yes Mandatory Response: No Response Comments Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption. Required: Yes Mandatory Response: No Response Comments The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann. § 12-12-106." For reference purposes, the list is currently available online at: https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/ library-/public-information-library.html Required: Yes Mandatory Response: No Response Comments We ask that you take a few short minutes to complete this survey. The purpose of this survey is to capture Respondents' assessments of CPO procurement processes. Your responses will remain anonymous, and will have no bearing or consideration on contract award. https://www.surveymonkey.com/r/stateoftncpocustomer Required: No Mandatory Response: NoRFI Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: General Services - CPO 312 ROSA L PARKS AVE 3rd Floor NASHVILLE TN 37243 United States Contact: Adam Mamula Phone: 615/741-4194 Email: adam.mamula@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013912 RFI RFx 4 Event Round Version 1 1 Event Name SWC 246 -Tractors with Specialty Mowers Start Time Finish Time 05/15/2026 09:00:00 CDT 06/12/2026 16:30:00 CDT Response Comments Question Response Please list the following information: List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website Required: Yes Mandatory Response: No Response Comments The respondent shall indicate whether or not they plan to sub-contract: No: The respondent does not anticipate using a sub-contractor at this time and agrees to submit a request to subcontract during the contract period prior to using a subcontractor. Yes: The bidder shall list the subcontractor(s): Attach list of additional subcontractors to the bid, including the following for each subcontractor. List the Sub-Contractor's Name List the Sub-Contractor's Address List the Sub-Contractor's Contact Person List the Sub-Contractor's Phone Number Required: Yes Mandatory Response: No Response Comments Associated Terms: The Contractor shall not assign this Contract or enter into a subcontract for any of the goods or services provided under this Contract without obtaining the prior written approval of the Central Procurement Office. Notwithstanding any use of approved subcontractors, the Contractor shall be the prime contractor and shall be responsible for all work provided.RFI Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: General Services - CPO 312 ROSA L PARKS AVE 3rd Floor NASHVILLE TN 37243 United States Contact: Adam Mamula Phone: 615/741-4194 Email: adam.mamula@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013912 RFI RFx 5 Event Round Version 1 1 Event Name SWC 246 -Tractors with Specialty Mowers Start Time Finish Time 05/15/2026 09:00:00 CDT 06/12/2026 16:30:00 CDT Question Response How many days after receipt of purchase order will it take to deliver item(s)? Required: Yes Mandatory Response: No Response Comments The respondent shall indicate the standard warranty period. List the Standard Warranty Period: Required: Yes Mandatory Response: No Response Comments Please provide the brand and model names of the goods included in this bid: Required: Yes Mandatory Response: No Response Comments Bidder shall enter Catalog Title and Effective Date of Catalog Bid. Required: Yes Mandatory Response: No Response Comments Please submit and attach all certifications as listed in attachment D: SWC246 Boom Mower Certifications Required: No Mandatory Response: No A file attachment is required to satisfy this question. Your bid will need to be edited online to include attachment responses. Response CommentsRFI Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: General Services - CPO 312 ROSA L PARKS AVE 3rd Floor NASHVILLE TN 37243 United States Contact: Adam Mamula Phone: 615/741-4194 Email: adam.mamula@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013912 RFI RFx 6 Event Round Version 1 1 Event Name SWC 246 -Tractors with Specialty Mowers Start Time Finish Time 05/15/2026 09:00:00 CDT 06/12/2026 16:30:00 CDT Question Response Submit and attach the required Manufacturer's dealers as listed in the Tractor portion as outlined in the specifications. Required: Yes Mandatory Response: No A file attachment is required to satisfy this question. Your bid will need to be edited online to include attachment responses. Response Comments Provide a statement confirming that the bidder/Manufacturer Representative is able to provide training as outlined in section 2.1.2, part C (Slope Mower Operator Training Requi