SWC 504 Winter Road Maintenance Materials

Event Description This event is a Request for Information (RFI) for Statewide Contract 504 - Winter Road Maintenance Materials This event is only to allow the submission of Questions and Comments. A virtual pre-response conference will be held on June 12, 2026, at 10:00 a.m. CST. More information including a link to attend can be found in the Terms and Conditions Section 1.3. DO NOT BID ON THIS EVENT. Questions and Comments must ONLY be sent by EMAIL to the solicitation coordinator. Any documents submitted in Edison to this RFI event ARE CONSIDERED INVALID. Questions and Comments are due on June 18, 2026, by 2:00 p.m. CST. Specifications and Terms & Conditions are attached. Solicitation Coordinator: Amber Lovell Phone: (615) 741-1184 E-Mail: Amber.Lovell@tn.gov READ THE ENTIRE EVENT, including the Event Details, Specifications, and Terms and Conditions and any other attachments. If the Review and response on this event link included in the e-mail notification does not work, please go to https://hub.edison.tn.gov/psc/fsprd/SUPPLIER/ERP/c/SCP_PUBLIC_MENU_FL.SCP_PUB_BID_CMP_FL.GBL Log in with your vendor ID and password in order to search bid opportunities. NOTE: Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357 Supplier Portal link: https://hub.edison.tn.gov/psc/fsprd/SUPPLIER/ERP/c/NUI_FRAMEWORK.PT_LANDINGPAGE.GBL?LP=EP_COSP_P UBLIC_HOME_FL (Maintain supplier information) Central Procurement Office Website: https://www.tn.gov/generalservices/procurement The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently. Factor Summary Question Response The Respondent confirms that all products will be delivered in accordance with Terms and Conditions section 7.4. Required: No Mandatory Response: NoRFI Details Bidder: PUBLIC EVENT DETAILS Submit To: General Services - CPO 312 ROSA L PARKS AVE 3rd Floor NASHVILLE TN 37243 United States Contact: Amber Lovell Phone: 615/741-1184 Email: amber.lovell@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013927 RFI RFx 1 Event Round Version 1 1 Event Name SWC 504 Winter Road Maintenance Materials Start Time Finish Time 06/01/2026 08:00:00 CDT 06/18/2026 14:00:00 CDT Response Comments Question Response Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details: (a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency; (b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and (d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default. Required: Yes Mandatory Response: No Response Comments Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption. Required: Yes Mandatory Response: No Response CommentsRFI Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: General Services - CPO 312 ROSA L PARKS AVE 3rd Floor NASHVILLE TN 37243 United States Contact: Amber Lovell Phone: 615/741-1184 Email: amber.lovell@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013927 RFI RFx 2 Event Round Version 1 1 Event Name SWC 504 Winter Road Maintenance Materials Start Time Finish Time 06/01/2026 08:00:00 CDT 06/18/2026 14:00:00 CDT Question Response Please provide the brand and model names of the goods included in this bid: Required: Yes Mandatory Response: No Response Comments I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid. IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud. Required: Yes Mandatory Response: Yes Response Comments The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann. § 12-12-106." For reference purposes, the list is currently available online at: https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/ library-/public-information-library.html Required: Yes Mandatory Response: No Response Comments We ask that you take a few short minutes to complete this survey. The purpose of this survey is to capture Respondents' assessments of CPO procurement processes. Your responses will remain anonymous, and will have no bearing or consideration on contract award. https://www.surveymonkey.com/r/stateoftncpocustomer Required: No Mandatory Response: NoRFI Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: General Services - CPO 312 ROSA L PARKS AVE 3rd Floor NASHVILLE TN 37243 United States Contact: Amber Lovell Phone: 615/741-1184 Email: amber.lovell@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013927 RFI RFx 3 Event Round Version 1 1 Event Name SWC 504 Winter Road Maintenance Materials Start Time Finish Time 06/01/2026 08:00:00 CDT 06/18/2026 14:00:00 CDT Response Comments Question Response The respondent shall indicate whether or not they plan to sub-contract: No: The respondent does not anticipate using a sub-contractor at this time and agrees to submit a request to subcontract during the contract period prior to using a subcontractor. Yes: The bidder shall list the subcontractor(s): Attach list of additional subcontractors to the bid, including the following for each subcontractor. List the Sub-Contractor's Name List the Sub-Contractor's Address List the Sub-Contractor's Contact Person List the Sub-Contractor's Phone Number Required: Yes Mandatory Response: No Response Comments Associated Terms: The Contractor shall not assign this Contract or enter into a subcontract for any of the goods or services provided under this Contract without obtaining the prior written approval of the Central Procurement Office. Notwithstanding any use of approved subcontractors, the Contractor shall be the prime contractor and shall be responsible for all work provided. Respondents must attach their completed Evaluation Model/Bid Pricing Document here. Required: Yes Mandatory Response: No A file attachment is required to satisfy this question. Your bid will need to be edited online to include attachment responses. Response CommentsRFI Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: General Services - CPO 312 ROSA L PARKS AVE 3rd Floor NASHVILLE TN 37243 United States Contact: Amber Lovell Phone: 615/741-1184 Email: amber.lovell@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013927 RFI RFx 4 Event Round Version 1 1 Event Name SWC 504 Winter Road Maintenance Materials Start Time Finish Time 06/01/2026 08:00:00 CDT 06/18/2026 14:00:00 CDT Question Response Will the respondent accept the State's Purchasing Card (P-Card) as a form of payment under the awarded Contract? Required: Yes Mandatory Response: No Response Comments Please list the following information: List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website Required: Yes Mandatory Response: No Response Comments Service Experience, Time in Business, Contracts List the length of time respondent's company has been in business. A respondent must have occupied a bona fide place of business for at least one year with suitable equipment, supplies and a trained staff capable of performing the services requested. List the description of services. Please enter the information for three (3) comparable contracts on-going or completed within the last two (2) years. Comparable Contract List Name/Address of Comparable Contract List the Contact Person List the Phone Number List the Contact Person's Email Address Required: Yes Mandatory Response: No Response Comments Associated Terms: A respondent must have occupied a bona fide place of business for at least one (1) year with suitable equipment, supplies and a trained staff capable of performing the services requested. A respondent must furnish satisfactory evidence of successful completion of comparable contracts for at least three (3) customers within the past two (2) years and any other evidence required and requested in order to establish evidence of its ability to provide servicesRFI Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: General Services - CPO 312 ROSA L PARKS AVE 3rd Floor NASHVILLE TN 37243 United States Contact: Amber Lovell Phone: 615/741-1184 Email: amber.lovell@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013927 RFI RFx 5 Event Round Version 1 1 Event Name SWC 504 Winter Road Maintenance Materials Start Time Finish Time 06/01/2026 08:00:00 CDT 06/18/2026 14:00:00 CDT in accordance with the terms and conditions and specifications. Please attach a file with a list of all plant locations and include the county. Required: No Mandatory Response: No A file attachment is required to satisfy this question. Your bid will need to be edited online to include attachment responses. Response Comments Respondents bidding online items listed on the Department of Transportation's Qualified Products List shall submit certification that the material they bid is of the same formulation as that furnished for approval to be placed on the Qualified Products List. Products requiring this documentation are as follows: High Performance Cold Patch Material High Performance ¿Year-Round¿ Permanent Pavement Repair Material Aquaphalt Repair Material Please provide documentation that demonstrates the material is compliant to the Qualified Products List and the contract specifications. Required: No Mandatory Response: No A file attachment is required to satisfy this question. Your bid will need to be edited online to include attachment responses. Response CommentsRFI Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: General Services - CPO 312 ROSA L PARKS AVE 3rd Floor NASHVILLE TN 37243 United States Contact: Amber Lovell Phone: 615/741-1184 Email: amber.lovell@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013927 RFI RFx 6 Event Round Version 1 1 Event Name SWC 504 Winter Road Maintenance Materials Start Time Finish Time 06/01/2026 08:00:00 CDT 06/18/2026 14:00:00 CDT RFI Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: General Services - CPO 312 ROSA L PARKS AVE 3rd Floor NASHVILLE TN 37243 United States Contact: Amber Lovell Phone: 615/741-1184 Email: amber.lovell@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013927 RFI RFx 7 Event Round Version 1 1 Event Name SWC 504 Winter Road Maintenance Materials Start Time Finish Time 06/01/2026 08:00:00 CDT 06/18/2026 14:00:00 CDT Bidder Information Firm Name: Name: Signature: Date: Phone #: Fax #: Street Address: City & State: Zip Code: Email:RFI Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: General Services - CPO 312 ROSA L PARKS AVE 3rd Floor NASHVILLE TN 37243 United States Contact: Amber Lovell Phone: 615/741-1184 Email: amber.lovell@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013927 RFI RFx 8 Event Round Version 1 1 Event Name SWC 504 Winter Road Maintenance Materials Start Time Finish Time 06/01/2026 08:00:00 CDT 06/18/2026 14:00:00 CDT Appendix B - Terms & Conditions 1.The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading. 2.Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal. If the information will be submitted in writing please mail to the following address: Department of Finance and Administration 312 Rosa L. Parks Ave. 21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243 3.No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or