Tennessee CPO ITB 32801-13914

ITB 32801 -13914 TWRA Staff General Uniforms Specifications Page 1 of 44 ITB 32801 -13914 TWRA GENERAL UNIFORMS SPECIFICATIONS This solicitation is for the procurement of uniform items for TWRA staff ; inclusive of embroidering emblems, names, and positions as well as attaching emblems, badges, names, or positions to the clothing items. This will be a single -award solicitation with one contract awarded with a contract term of three (3) years, with two (2) renewal option s. A. GENERAL REQUIREMENTS 1. Purchasing shall be based on a discount per line. The work completed shall follow the guidelines specified in the products’ specifications. 2. All manufacturers and models are mandatory items, and Contractors shall be able to provide all items requested. 3. The Contractor shall have an alterations facility within 100 miles of TWRA HQ (5107 Edmondson Pike, Nashville, TN 37211) to ensure quicker turnaround times on alterations and limits cost of shipping and handling. 4. All orders shall be paid by purchase orders as payment card payments are unacceptable. 5. Samples – Bidders may contact Melissa Raulerson at 615 -781-6580 or Melissa.Raulerson@tn.gov to obtain samples. 6. The TWRA shall add or remove line items after the signing of the Contract through Memorandum of Understanding “MOU” process per Terms and Conditions (ref. ITB 32801 -13832 Terms and Conditions 8.5.). Substitutions shall be added if deemed necessary by the S tate. 7. Uniform measurements will be provided at no cost, and each region will host two uniform days per year for fittings, measurements, and related services. 8. Seconds shall not be acceptable. All uniform items supplied shall be first quality. 9. Bidders shall provide the manufacturer and models provided within these specifications (ref. Appendix 1) . Substitutions shall not be allowed. ITB 32801 -13914 Specifications Page 2 of 44 10. Below is a list of the required manufacturers. 5.11 Dickies LL Bean S. Broome A4 District Marmot Safe Life Defense Ariat Drake Nike Southeastern Badger Sport Dutyman Onyx Sport -Tek Berne Edwards Garment Otto Stormtech Blackinton Firstwatch Port Authority The North Face Blauer Gildan Propper Treezyn Boston Leather Hanes Quietwear S. Broome Carhartt Harriton Red Kap Columbia J-America Reeves Core365 Land’s End Richardson CornerStone Legacy Rothco 11. Sizes shall be available for men sizes S - 6X or 30 -60 and women sizes XS - 5X or 2 - 24. When applicable, lengths of short, regular, or tall shall be specified at time of order for the size ordered. No sizes shall be ordered that are not published as available by the manufacturer. 12. Hemming shall be available and shall be specified at time of order. Thread color of hem shall match color of garment. 13. Unit of Measure “EA” is equal to one article of clothing. 14. Cost of embroidering emblems, names, and positions as well as attaching emblems, badges, names, or positions is to be included in the price bid for the clothing items. 15. Patches and badges shall be made by the winning bid company. a. The patches and badges shall be on shirts, vests, jackets, and caps as stated in specifications below. b. When attaching the patches, badges, emblems, positions, thread color should match the color of the item being attached. c. Large TWRA patch is 3 1⁄2” wide. d. Small TWRA patch is 3” wide. e. Large TWRA patch with Rocker is 3.25 x 3.75. ITB 32801 -13914 Specifications Page 3 of 44 f. Badge patch is 2 1/8 x 2 7/8. 16. Embroidery color specified in clothing description. a. See Appendix 2 for embroidery specifications. b. Three embroidery colors: Deep Green 5584, Pearl Grey 5640, and Black 5596. c. Two styles: one with the word “Commissioner” embroidered below emblem and one without. 90% of orders shall be without the word “Commissioner.” 17. Colors are designated as part of each uniform’s specification. B. UNIFORM WEBSITE 1. Contractor shall offer an online website that allows employees to place orders for the specified items and that is limited to the employees’ position within the agency and the employees’ purchase allotments. 2. The Contractor shall provide a unique login to each employee that lists the authorized allowance amount and balance. 3. The site shall display only those items designated for the employee’s position. 4. The site shall contain product images , descriptions, and an online link to the product from the manufacturer. 5. The site shall display the current order’s status and prior purchase history. 6. The site shall allow TWRA to view and print invoices. 7. The site shall allow TWRA to view the payment statuses of the invoices. 8. The site shall provide for a TWRA administrator login where all agency employees allowance balances, order history, and open order statuses are displayed. 9. The site shall allow the TWRA administrator to pull two (2) weekly reports. a) Report 1 shall allow the TWRA administrator to input a date range to pull the data which shall include a description of the item, TWRA contract item number, who purchased it, and quantities. b) Report 2 shall allow the TWRA administrator to input a date range to pull the data which shall include a description of the item, TWRA contract item number, and quantities. ITB 32801 -13914 Specifications Page 4 of 44 10. The site shall be offered at no additional cost to the agency. C. INVOICING 1. In addition to Terms & Conditions 6.4. a, the Contractor shall provide the following information on their itemized invoices: a. Contractor’s company name and mailing address (this shall be the same address that they have provided when bidding.) b. Contract Line -Item identification number and description that corresponds to the ordered uniform item . c. The number of items order per line and price per unit . d. Name and address as to where order was shipped . D. SHIPPING 1. Contractor shall be required to package and clearly label each shipment separately by employee name. a. The employee’s name shall be provided with each order placed. The contractor shall also enclose a packing slip with each shipment that references the employee’s name. b. Inside each box shall be a copy of each packing slip for the uniform coordinator records. c. Finished shirts shall be pressed, folded, and packaged in poly bags. 2. The Tennessee Wildlife Resources Agency (TWRA) does not have warehousing facilities for uniforms. 3. Contractor shall attach emblems (or complete embroidery) and deliver all items ordered within forty -five (45) days after receipt of a purchase order. 4. Contractors are expected to stock uniforms, or have access to stock, to complete orders within the specified delivery terms. 5. Contractor shall ship all uniform items FOB Destination to one of the delivery addresses listed below. 6. Delivery location shall be identified with each purchase order issued. ITB 32801 -13914 Specifications Page 5 of 44 a. TWRA Region 1 Office 200 Lowell Thomas Dr Jackson, TN 38301 Phone - 731/423 -5725 Contact: Uniform Coordinator b. TWRA Region 2 Office Ellington Agricultural Center 5105 Edmondson Pike Nashville, TN 37211 Phone - 615/781 -6622 Contact: Uniform Coordinator c. TWRA Region 3 Office 464 Industrial Blvd Crossville, TN 38555 Phone - 931/484 -9571 Contact: Uniform Coordinator d. TWRA Region 4 Office 3030 Wildlife Way Morristown, TN 37814 Phone - 423/587 -7037 Contact: Uniform Coordinator e. TWRA Region 5 Office Ellington Agricultural Center 5107 Edmondson Pike Nashville, TN 37211 Phone - 615/781 -6566 Contact: Uniform Coordinator Appendix 1 ITB 32801 -13914 TWRA Staff General Uniforms Specifications Page 6 of 44 UNIFORM ITEM SPECIFICATIONS The following provides a detailed listing of items and descriptions offered to TWRA staff. Note: Not all items may be ordered within a given year but shall be available if a staff chooses it. A. NAMEPLATES AND BADGES 1. Nameplate, Uniform, Silver or Gold a. Item ID: 1000197989 b. Mandatory Manufacturer and Model : Reeves , N8LE c. Size: 9/16” x 2 7/16” d. Plating: Gold or Silver e. Polished Finish f. Letter Color: Black enamel filled g. Fasteners: Dual Grip Clutches h. Lettering to be sunken, including first and last name and title. Type of finish, name , and title specified at time of order. 2. Nameplate, Uniform , Serving Since a. Item ID: 1000209426 b. Mandatory Manufacturer and Model : Reeves, YS c. Size: To fit N8 d. Plating: Gold or Silver e. Polished Finish f. Letter Color: Black enamel filled g. Fasteners: Attachment for N8 h. Lettering to be sunken, including first and last name and title. Type of finish, serving since year to be specified at time of order. 3. Nameplate, Uniform , Serving Since with Title Panel a. Item ID: 1000209427 b. Mandatory Manufacturer and Model : Reeves, Y DLE c. Size: To fit N8 d. Plating: Gold or Silver e. Polished Finish f. Letter Color: Black enamel filled g. Fasteners: Attachment for N8 h. Lettering to be sunken, including first and last name and title. Type of finish, top panel title, serving since year to be specified at time of order. 4. Badge, Uniform, One Size Fits All Appendix 1 ITB 32801 -13914 Specifications Page 7 of 44 a. Item ID: 1000197988 b. Mandatory Manufacturer and Model : Blackinton , B523 c. Seal: State of Tennessee, plain with black rim d. Plating: Gold or Rhodium e. Letters: Block, Enamel -regular f. Closure: Wallet or Safety Catch g. Type of finish specified at time of order. B. BELTS 1. Belt, Duty, Nylon with Liner, Basketweave a. 1000209525 – Size 24 -48 or S -XL b. 1000209526 – Size 49 -54 or 2XL c. 1000209527 – Size 55 -60 or 3XL d. Mandatory Manufacturer and Model: Safe Life, Basketweave Duty Belt e. Color: Black f. Sizes – 24” to 60” 2. Belt, Garrison, Plain, Brown a. 1000197896 – Size 2 6-44” b. 1000197897 – Size 46 -54” c. 1000197898 – Size 56-64” d. Mandatory Manufacturer and Model : Boston Leather , 6505 -BRN -3 e. Garrison Style – Plain f. Color : Brown g. Buckle – Chrome or polished metal finish h. Sizes – 26” to 6 4” 3. Belt, Garrison, Basketweave, Black g. 1000197893 – Size 26 -44” h. 1000197894 – Size 46 -54” i. 1000197895 – Size 56 -64” j. Mandatory Manufacturer and Model : Dutyman , 1321 k. Garrison Style – Basketweave l. Color : Black m. Buckle – Chrome or polished metal finish n. Sizes – 26” to 6 4” C. NECKTIES 1. Necktie, Untied Style Appendix 1 ITB 32801 -13914 Specifications Page 8 of 44 a. 1000197985 – Regular length b. 1000197986 – Long length c. Mandatory Manufacturer and Model: S Broome, 90078 & 90099 d. Color: Forest Green e. Regular size to be approximately 57 -59” long and approximately 3” wide at the widest point. f. Long size to be approximately 61 -63” long and approximately 3.5” wide at the widest point. g. Lengths shall be specified at time of order. h. Each tie shipped with individual cardboard insert to retain shape during shipping. 2. Necktie, Clip -On Tie a. 1000197983 – Regular length b. 1000197984 – Long length c. Mandatory Manufacturer and Model: S Broome, 90010 & 90063 d. Color: Forest Green e. Regular size to be approximately 19 -21” long and approximately 3” wide at the widest point. f. Long size to be approximately 22 -23” long and approximately 3.5” wide at the widest point. g. Lengths shall be specified at time of order. h. Each tie shipped with individual cardboard insert to retain shape during shipping. 3. Necktie, Women’s Crossover a. 1000197987 – One Size Fits All b. Mandatory Manufacturer and Model: S Broome, 90156 -289 c. Color: Forest Green d. Each tie shipped with individual cardboard insert to retain shape during shipping. D. CAPS AND HATS 1. Hat, Western, Straw, Natural, One Size Fits All a. Item ID: 1000204004 b. Mandatory Manufacturer and Model: RESISTOL, 10X KINGMAN c. Natural straw color 2. Hat, Knit, Skull Cap, Black a. 1000197933 - S/M, Regular b. 1000197932 - L/XL , Oversize Appendix 1 ITB 32801 -13914 Specifications Page 9 of 44 c. Mandatory Manufacturer and Model : Blauer , 160-11 d. Skull cap style e. Color: black f. “TWRA” embroidered in gold stitching, 1 1/2” capital letters, on left side of hat. 3. Hat, Boating, Wide -brim, Summer Weight a. Item ID: 1000197939 - S-XL b. Item ID: 1000197938 - 2X-3X c. Mandatory Manufacturer and Model : Rothco, 52557 OR 52556 d. Sizes: SIZES 6 3/4, 7, 7 1/4, 7 1/2, 7 3/4, 8 e. Color: all available f. Size: S/M, L/XL 4. Cap, Baseball, Blaze Orange, Winter, One Size Fits All a. Item ID: 1000197931 b. Mandatory Manufacturer and Model : Otto , 114-813 c. Color: Blaze Orange d. Gray under visor e. Small TWRA patch shall be sewn by the contractor, centered on front of cap. 5. Cap, O utdoor, Waxy, One Size Fits All a. Item ID: 1000204006 b. Mandatory Manufacturer and Model : LEGACY, WXA c. Style: WXA d. Color: Dark Green or Olive Drab (OD) e. Embroider TWRA logo on front in black 6. Cap, Outdoor, Mesh Back a. Item ID: 1000204005 b. Mandatory Manufacturer and Model: SanMar, District DT630 c. Color: All Available d. Small TWRA patch shall be sewn by the contractor, centered on front of cap. 7. Cap, Green Baseball, Low/Mid Profile e. Item ID: 1000197935 f. Mandatory Manufacturer and Model : Otto, 18 -692 g. Color: All Available h. TWRA shall be embroidered by the contractor, centered on front of cap 8. Cap, Law Enforcement, One Size Fits All a. 1000197937 - Silver b. 1000197936 - Gold c. Mandatory Manufacturer and Model : Blauer , 198 Appendix 1 ITB 32801 -13914 Specifications Page 10 of 44 d. Cap color: dark green or olive drab (OD) and black e. On Front of Cap for dark green or OD : Class A Badge emblem shall be sewn by the contractor, centered on front of cap. Emblem shall be 1 1⁄2” high. In 1⁄4” capital letters, “GAME WARDEN” embroidered in arching over the badge. In 1⁄4” capital letters, “Tennessee” embroidered flat underneath badge. Embroidering color specified at time of order based on the following below. 1) Silver Badge emblems for GAME WARDENs , Manager 1, & Manager 2. 2) Gold Badge Emblems for Sergeants, Lieutenants, Captains, Majors, Lt. Colonels, Colonels, and Manager 3, and Manager 4. f. O