Traffic Data Counters and Related Equipment - UPDATED

1 STATE OF TENNESSEE DEPARTMENT OF TRANSPORTATION REQUEST FOR INFORMATION FOR TRAFFIC DATA COUNTERS AND RELATED EQUIPMENT RFI # 40100 -51667 March 2, 2026 1. STATEMENT OF PURPOSE : The State of Tennessee, Department of Transportation issues this Request for Information (“RFI”) for the purpose of determining the marketplace for traffic data counters, equipment and associated software needed. We appreciate your input and participation in this process . 2. BACKGROUND: The State currently uses a variety of Diamond Traffic Products to collect traffic data. Using traffic counters, traffic vehicle classifiers as well as lane classifiers and associated equipment and recording units, TDOT verifies traffic type and data across the state. Through this RFI, TDOT hopes to understand what products are available to meet TDOT’s traffic data needs. Currently the State uses 350 short term counters and 120 continuous count stations. 3. COMMUNICATIONS : 3.1. Please submit your response to this RFI to: Procurement and Contracts Division TDOT Tennessee Tower, 11th floor 312 Rosa L Parks Ave Nashville, TN 37243 TDOT.RFP@tn.gov 3.2. Please feel free to contact the Department of Transportation with any questions regarding this RFI. The main point of contact will be: Kenneth Weaver TDOT Tennessee Tower, 11th floor 312 Rosa L Parks Ave Nashville, TN 37243 TDOT.RFP@tn.gov 3.3. Please reference RFI # 40100 -51667 with all communications to this RFI. 4. RFI SCHEDULE OF EVENTS: EVENT TIME (Central Time Zone) DATE (all dates are State business days) 1. RFI Issued March 2, 2026 2. Written Questions and Comments Deadline March 9, 2026 3. State Response to Written Questions and Comments March 13, 2026 4. RFI Response Deadline March 20, 2026 5. GENERAL INFORMATION: 5.1. Responding to this RFI is a prerequisite for responding to any future solicitations related to this project . Responses to this RFI will not create any contract rights and responses to this RFI will become property of the State. 5.1.1. All Respondents will be required to provide a signed written response from their legal counsel, Chief Executive Officer, or their authorized designee legally empowered to bind the respondent to the provisions of the solicitation and resulting contract (if awarded) either confirming Respondent’s ability or describing Respondent’s inability to comply with the requirements set forth in Attachment A. 5.2. The information gathered during this RFI is part of an ongoing procurement. In order to prevent an unfair advantage among potential respondents, the RFI responses will not be available until after the completion of evaluation of any responses, proposals , or bids resulting from a Request for Qualifications, Request for Proposals, Invitation to Bid or other procurement method. In the event that the state chooses not to go further in the procurement process and responses are never evaluated, the responses to the procurement including the responses to the RFI, will be considered confidential by the State. 5.3. The State will not pay for any costs associated with responding to this RFI. 6. INFORMATIONAL FORM S: The State is requesting the following informat ion from all interested parties. Please fill out the following form s: RFI # 40100 -51667 TECHNICAL INFORMATIONAL FORM 1. RESPONDENT LEGAL ENTITY NAME: 2. RESPONDENT CONTACT PERSON: Name, Title: Address: Phone Number: Email: 3. What products and brands does your company offer related to traffic counters and associated equipment? 4. How does your company handle repairs and inventory for traffic counters and monitoring equipment. 5. What warranties does your company provide related to parts, products and repairs? 6. Itemize the equipment, hardware, and softwar e you intend to use for: a. Short -term counts and b. Continuous Counts 7. Will the equipment collect Bin data (classification) and volume, speed, and work with solar power? 8. Will specified equipment collect data using inductance traffic loops, continuously count traffic with internal and external battery backup? 9. Will the equipment have telemetry auto poll capabilities to download data from the field to office settings through landline dial -up or wireless modem? 10. Describe the applications used to communicate with Continuous Count Stations, and to upload information to MS2 services for short -term counts. 11. Provide a signed written response from either the legal counsel , Chief Executive Officer, or their authorized designee legally empowered to bind the respondent to the provisions of the solicitation and resulting contract (if awarded), either confirming the Respondent’s ability or describing the Respondent’s inability to comply with the requirements outlined in Attachment A. 12. If Contactor cannot meet the following requirement specified in Attachment A, “The Contractor shall ensure that all State Data is housed in the continental United States, inclusive of backup data. All State data must remain in the United States, regardless of whether the data is processed, stored, in -transit, or at rest. Access to State data shall be limited to US -based (onshore) resources only ,” provide the name of the host country(ies) where any data may be processed or stored, in -transit, or at rest. COST INFORMATIONAL FORM 1. Describe what pricing units you typically utilize for similar services or goods (e.g., per hour, each, etc.: 2. Describe the typical price range for all potential service s or goods 3. What are the general equipment costs? (Pneumatic road tubes, counters, etc.) 4. Are there any other associated costs for goods and services? ADDITIONAL CONSIDERATIONS 1. Please provide input on alternative approaches or additional things to consider that might benefit the State: ATTACHMENT A E.#. Comptroller Audit Requirements . When requested by the State or the Comptroller of the Treasury, the Contractor must provide the State or the Comptroller of the Treasury with a detailed written description of the Contractor’s information technology control environment, including a description of general controls and application controls. The Contractor must also assist the State or the Comptroller of the Treasury with obtaining a detailed written description of the information technology control environment for any third or fourth parties, or Subcontractors, used by the Contractor to process State data and/or provide services under this Contract. Contractor will maintain and cause its Subcontractors to maintain a complete audit trail of all transactions and activities in connection with this Contract, including all information technology logging and scanning conducted within the Contractor’s and Subcontractor’s information technology control environment. Upon reasonable notice and at any reasonable time, the Contractor grants the State or the Comptroller of the Treasury with the right to audit the Contractor’s information technology control environment, including general controls and application controls. The audit may include testing the general and application controls within the Contractor’s information technology control environment and may also include testing general and application controls for any third or fourth parties, or Subcontractors, used by the Contractor to process State data and/or provide services under this Contract. The audit may include the Contractor’s and Subcontractor’s compliance with the State’s Enterprise Information Security Policy and all applicable requirements, laws, regulations, or policies. Upon reasonable notice and at any reasonable time, the Contractor and Subcontractor(s) agree to allow the State, the Comptroller of the Treasury, or their duly appointed representatives to perform information technology control audits of the Contractor and all Subcontractors used by the Contractor. Contractor will provide to the State, the Comptroller of the Treasury, or their duly appointed representatives access to Contractor and Subcontractor(s) personnel for the purpose of performing the information technology control audit. The audit may include interviews with technical and management personnel, physical or virtual inspection of controls, and review of paper or electronic documentation. The Contractor must have a process for correcting control deficiencies that were identified in the State’s or Comptroller of the Treasury’s information technology audit. For any audit issues identified, the Contractor and Subcontractor(s) shall submit a corrective action plan to the State or the Comptroller of the Treasury which addresses the actions taken, or to be taken, and the anticipated completion date in response to each of the audit issues and related recommendations of the State or the Comptroller of the Treasury. The corrective action plan shall be provided to the State or the Comptroller of the Treasury upon request from the State or Comptroller of the Treasury and within 30 days from the issuance of the audit report or communication of the audit issues and recommendations. Upon request from the State or Comptroller of the Treasury, the Contractor and Subcontractor(s) shall provide documentation and evidence that the audit issues were corrected. Each party shall bear its own expenses incurred while conducting the information technology controls audit. E.#. Information Technology Security Requirements (State Data, Audit, and Other Requirements). a. The Contractor shall protect State Data as follows: (1) The Contractor shall ensure that all State Data is housed in the continental United States, inclusive of backup data. All State data must remain in the United States, regardless of whether the data is processed, stored, in -transit, or at rest. Access to State data shall be limited to US - based (onshore) resources only. All system and application administration must be performed in the continental United States. Configuration or development of software and code is permitted outside of the United States. However, software applications designed, developed, manufactured, or supplied by persons owned or controlled by, or subject to the jurisdiction or direction of, a foreign adversary, which the U.S. Secretary of Commerce acting pursuant to 15 CFR 7 has defined to include the People’s Republic of China, among others are prohibited. Any testing of code outside of the United States must use fake data. A copy of production data may not be transmitted or used outside the United State s. (2) The Contractor shall encrypt Confidential State Data at rest and in transit using the current version of Federal Information Processing Standard (“FIPS”) 140 -2 or 140-3 (or current applicable version) validated encryption technologies. The State shall control all access to encryption keys. The Contractor shall provide installation and maintenance support at no cost to the State . b. Minimum Requirements (1) The Contractor and all data centers used by the Contractor to host State data, including those of all Subcontractors, must comply with the State’s Enterprise Information Security Policies as amended periodically. The State’s Enterprise Information Security Policies document is found at the following URL: https://www.tn.gov/finance/strategic -technology -solutions/strategic - technology -solutions/sts -security -policies.html . (2) The Contractor agrees to maintain the Application so that it will run on a current, manufacturer -supported Operating System. “Operating System” shall mean the software that supports a computer's basic functions, such as scheduling tasks, executing applications, and controlling peripherals. (3) If the Application requires middleware or database software, Contractor shall maintain middleware and database software versions that are always fully compatible with current versions of the Operating System and Application to ensure that security vulnerabilities are not introduced. (4) In the event of drive/media failure, if the drive/media is replaced, it rema